The Equipment Loan form must be filled out and sent to the Business Office Colston Hall 816. The "Requested by:" portion of the form is to be completed by the supervisor of the person for whom the equipment is been requested. The required information for the person receiving the equipment must be entered in the "Requested For:" portion of the form. Please note no handwritten forms will be accepted, all such forms will be returned without any action being taken.

Equipment purchased by or issued to a unit/department/program must not leave the campus without written permission from the SVP of Administration & Finance. Equipment taken from the campus without proper authorization will be deemed stolen and will be reported to the appropriate authorities.

The Salvage Form must be used when relinquishing obsolete or unwanted equipment, such as PCs, furniture, televisions, tape and video recorders, printers, etc. As per the Office of Surplus Activities, each piece of equipment, from mouse to monitor, must be listed separately on the salvage form. Do not combine items, such as five keyboards or ten mice.

For each of the following items on the form, please follow these guidelines:

• Processor Type: For most computers, you can find the information on the Intel® sticker on the front panel. However if you are unsure of the type of processor, you may check with the Help Desk.
• Monitor Type: display color and screen size, must be clearly indicated on the form.
• Printer Type: Dot matrix, laserjet, or inkjet must be clearly indicated on the form.
• Tag Number: If you are unsure of a tag number, you may obtain the number from your department's inventorial assets list by cross checking the serial number. If you do not provide either the serial number and or the tag number the equipment you are relinquishing will not be removed from your inventorial assets.

Send the completed Equipment Salvage form to the Property Management Office via email. Hard copies of the forms are not required. Upon retrieval of the relinquished equipment, the department head or designee will be required to sign an electronic copy of the form. Please note that all hand written forms, hard copies will be returned to the sender. Forms lacking required information will also be returned.

Departments wishing to dispose of equipment purchased through RF/Perkins/New York State Education Department must obtain prior approval from the State Education Department. The required form for such approval can be obtained from Institutional Development, Philosophy Hall room 26, extension 5184.

The Property Manager will submit the necessary work order to have the item(s) listed removed from your department or office. Work orders submitted to Physical Plant Services regarding salvaging of equipment by your department/office will not be honored. All such requests must be made by the Property Manager.

It is essential that you use the salvage form to notify the Property Management Office of your decision to dispose of College property. Any other method used to dispose of College property will be improper and will contravene the University's rules. Additionally, the information supplied in this form will help to maintain the accuracy of the College's inventory database.

If you have any questions or are in need of assistance, please contact the Property Management Office at extension 5261/5262.

To facilitate compliance with the policies and procedures of the University regarding the transfer of equipment, the Property Management Office has developed an equipment transfer form. This form must be used to properly transfer inventorial and none inventorial assets as described below.

Complete the Transfer Form when moving equipment within a department or between departments. Send all completed transfer forms to the Property Management Office. Upon receipt of your request, the Property Manager will take the necessary steps to have the items transferred from your location. Please note that all unsigned, handwritten, or forms lacking required information will be returned to the sender.

The Transfer Form is not to be used for transferring laptops. Laptop loans must be done through the Property Management Office or the Library’s Loaner Program.

The Property Manager will submit the necessary work order to have the item(s) listed removed from your department or office. Work orders submitted to Physical Plant Services regarding transfer of equipment by your department/office will not be honored. All such requests must be made by the Property Manager

It is essential that you use the transfer form to notify the Property Management Office of your decision to move College property. Any other method used to move College property will be improper and will contravene the University's rules. Additionally, the information supplied in this form will help to maintain the accuracy of the College's inventory database.

If you have any questions or are in need of assistance, please contact the Property Management Office at extension 5261/5262.